Free Calendar Event QR Code Generator
Create QR codes that add events directly to phone calendars
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About Event QR Codes
Event QR codes use the VEVENT format from the iCalendar standard. This format is recognized by all major calendar apps (Google Calendar, Apple Calendar, Outlook) and allows events to be added with a single scan.
Who Is This For?
- Event organizers promoting conferences, workshops, or meetups
- Wedding planners sharing save-the-dates
- Businesses scheduling appointments or consultations
- Churches, schools, and community organizations
- Venues promoting concerts, shows, or exhibitions
- Anyone who wants to help people remember their event
Common Use Cases
Event Invitations
Add to digital or printed invitations so guests can save the date instantly.
Conference Marketing
Let attendees add sessions or the main event to their calendars.
Appointment Reminders
Help clients remember upcoming appointments by adding to their calendar.
Wedding Save-the-Dates
Make it easy for guests to save your wedding date with all details.
Recurring Meetings
Share meeting schedules that attendees can add to their calendars.
Class Schedules
Help students add class times and locations to their calendars.
How to Create a Event QR Code
- 1Enter your event title - make it clear and descriptive
- 2Set the start and end date/time for the event
- 3Add the location (address or venue name)
- 4Include an optional description with additional details
- 5The QR code generates in iCalendar VEVENT format
- 6Scanners can add the event to their calendar with one tap
Best Practices & Tips
- Use a clear, descriptive event title that makes sense standalone
- Double-check dates and times - errors mean missed events
- Include timezone-aware times for events with remote attendees
- Add enough location detail for people to find the venue
- Keep descriptions concise - longer text creates denser codes
- Test by adding the event to your own calendar first
Frequently Asked Questions
What is an event QR code?
Event QR codes use the VEVENT format from the iCalendar standard. This format is recognized by all major calendar apps (Google Calendar, Apple Calendar, Outlook) and allows events to be added with a single scan.
What information is included in an event QR code?
Event QR codes can include: event title, start date/time, end date/time, location, and description. All fields appear in the calendar entry when added.
Which calendar apps work with event QR codes?
All major calendar apps support the iCalendar format: Google Calendar, Apple Calendar (iOS & Mac), Microsoft Outlook, and most other calendar applications.
Does the event add automatically?
No, phones always prompt for confirmation before adding calendar events. Users see a preview and choose to add or cancel.
Can I include recurring events?
This generator creates single events. For recurring events, you would need to generate separate codes for each occurrence or use a more advanced iCalendar generator.
What timezone is used?
Events are created using the time you enter. For best results with attendees in different timezones, include timezone information in the description.
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